are you waiting for a new job, There are x7 Secretary job opportunities at South Africa’s Department of Defence.
- DEADLINE: 04 November 2022
- Directorate: Defence Intelligence Division
- SALARY: R176 310 per annum (Level 05)
- CENTRE: Pretoria
- ENQUIRIES: Ms T.C. Nkopane Tel No: (012) 315-0508
POST: SECRETARY REF NO: SADIC/58/40/22 (X7 POSTS)
DUTIES: The ideal candidate must be able to type routine notes, memos, and reports; have a detailed understanding of how to operate/utilize specific software packages; develop new ideas to change existing methods; handle S&T claims; handle petty cash payments; compile agendas and take notes during meetings; order and purchase stationery; organize social and operational functions for the Director; receive and dispatch all files and documents circulated to the Director and keep a register to control document flow up to date.
Some of the responsibilities of a receptionist include handling visitor authorization and parking, as well as handling inquiries from clients. It’s also important to project a professional image and be able to make and answer phone calls.
REQUIREMENTS: NQF 4 (Grade 12)If you’re looking to work as a secretary, it’s beneficial to have some prior experience. However, the most important requirements for the job are being proficient in English, having strong interpersonal skills, and being computer literate. Additionally, it’s helpful if you’re able to coordinate well, type quickly, and communicate effectively both verbally and in writing. Finally, you’ll need to be able to obtain a Secret and Top Secret Security Clearance within a year.
HOW TO APPLY/APPLICATIONS: The Defence Intelligence Division of the Department of Defence is located at 278 Madiba Street in the Liberty Building in Pretoria. The postal address is Private Bag X 367, Pretoria, 0001.
Application: All applicants will have to go through a security vetting process before they are able to start working or enrolling into the Department of Defence & MV. The Defence Intelligence Division will not responsible for any accommodation or travel arrangements of the candidates that have been selected.
Please Note: As of January 1st 2021, all applications must be submitted on the prescribed form Z83, which can be obtained from any Public Service Department office or on the DPSA website link: https://www.dpsa.gov.za/newsroom/psvc/. If an application is received that does not use the correct form Z83, it will be automatically disqualified. The form must be completed in full, signed and dated by the applicant, and must be accompanied by a detailed CV that includes information on the applicant’s training, qualifications, competencies, knowledge, and experience.
As specified in Circular No. 19 of 2022, the following must be taken into consideration when completing the new Z83 form:
– Part A: All fields must be completed.
– Part B: All fields must be completed in full, except for passport number. South African applicants do not need to provide passport numbers. If the applicant has responded “no” to the question asking if they are conducting business with the State or are a Director of a Public or Private company conducting business with the State, then they do not need to fill in this information.
If an applicant’s profession or occupation requires official registration and they are employed in the public service, then they will immediately relinquish any business interests. If an applicant is not in possession of such, it is acceptable if they leave the field blank or if they indicate that it is not applicable. Part C must have all fields completed.
All fields in Part D must be completed. For Part E, F and G, if there is limited space provided, you may indicate “refer to Curriculum Vitae (CV) or see attached” as long as the CV has the required information. If the information is not in the CV, the applicant may be disqualified. Please note that a CV is an extension of the employment application Z83, and applicants are responsible for the information provided therein. The questions related to conditions that prevent re-appointment under Part F must be answered.
This declaration must be completed and signed in order to apply for the advertised vacancies. These vacancies are open to all interested job seekers, including those who are already employed by the DOD/Public Service, unemployed persons, or those employed outside of the Public Service. We encourage everyone to apply for these positions. Only the shortlisted candidates will be required to bring certified documents and other related documents on or before the day of the interview.
Non-RSA citizens and permanent residents must attach a copy of their permanent residency permits to their applications. If you have any foreign qualifications, make sure to get an evaluation certificate from the South African Qualification Authority (SAQA) only when you are shortlisted for the position. All applications received after the deadline will not be accepted, so make sure to submit yours on time! Lastly, failure to comply with any of the instructions listed above will result in automatic disqualification from the application process.
Applicants who wish to apply for more than one post must submit a separate form Z83 for each position they are applying for. If an applicant wishes to withdraw an application, they must do so in writing. If an applicant applies for more than one post on the same application form, the form will only be considered for the first post indicated. Photocopies or faxed copies of application documents will not be accepted under any circumstances.
All potential candidates who meet the eligibility requirements and are deemed suitable for the position will go through a series of Personnel Suitability Checks, which include criminal record, citizenship, financial/asset record checks and qualification and employment verification. The successful candidates will also be subjected to security clearance processes. Those declared in excess must indicate their excess status on Z83. Applicants who do not receive confirmation or feedback within 3 months of the closing date should consider their application unsuccessful.
The successful candidate(s) will be appointed on probation for a period of twelve months in accordance with the prescribed rules and will be required to sign a performance agreement. The Department reserves the right not to make any appointments to the advertised positions.